Difference between revisions of "DRS User Guide"

Latest revision as of 13:01, 22 August 2018

This page is no longer being updated.

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This User Guide is no longer being updated. The most recent version of the DRS User Guide can be found on the DSG DRS Resources page: http://dsg.neu.edu/resources/drs/

Welcome to the Digital Repository Service (DRS) User Guide! Here you'll find helpful guides and walkthroughs for various DRS functions, like downloading and uploading, and information about how the DRS operates, like how communities and collections are structured. Use the links below to navigate to the topic that is most helpful to you.

Please contact DRS staff if you have any questions about the DRS. If you are experiencing a problem you can report it to the Snell Library using the Report a Problem form.

DRS		https://repository.library.northeastern.edu
Resources		http://dsg.neu.edu/resources/drs
Contact		Library-Repository-Team[@]neu.edu

@@ Line 1: / Line 1: @@
-The Digital Repository Service (DRS) is a secure repository system designed to store and share the scholarly work from Northeastern University’s colleges, departments, faculty, and staff. The DRS was developed by Northeastern University Libraries as a tool for University faculty and staff to protect the valuable information and data that has been created as part of the University’s research and instructional mission. It provides long-term security for the files it stores, as well as access management controls and support for various metadata standards (including MODS, Dublin Core, TEI, and LOM) to help ensure that data is as accessible and usable in the present and the future.
+''This page is no longer being updated.''
-The DRS also provides mechanisms through which repository data can be used in other venues, such as departmental portals, digital research projects, and online publications. Users can upload files, make them public, and share them with anyone, or restrict access to only a certain set of users. The DRS is also a discovery platform; anyone can search, browse, view, and download content that is made public. Because the DRS is built using Fedora, an open source repository system with a user-friendly API, objects stored in the DRS can be accessed and displayed using customized web-publishing tools, like Omeka, Drupal, or WordPress.
+''The content of this page was saved elsewhere on August 22, 2018. This page can be removed.''
-{| align="left"
-  | __TOC__
-  |}
-===[http://dsg.neu.edu/wiki/DRS_User_Guide/Communities Departments, Communities, & Collections]===
-===[http://dsg.neu.edu/wiki/DRS_User_Guide/DRS_Account Individual Account Management & Dashboard]===
-===[http://dsg.neu.edu/wiki/DRS_User_Guide/Uploading Uploading Files]===
-===[http://dsg.neu.edu/wiki/DRS_User_Guide/Searching Searching and Exploring the DRS]===
+<span style="font-size:125%">This User Guide is no longer being updated. The most recent version of the DRS User Guide can be found on the DSG DRS Resources page: [http://dsg.neu.edu/resources/drs/ http://dsg.neu.edu/resources/drs/]</span>
-==Saving and Downloading Files==
-===Saving Files in Sets===
-Sets are curated compilations of DRS files. You may create as many Sets as you need, and you may add any DRS file to your Sets. Sets are sustainable and won't disappear unless you delete the Set yourself. Sets are tied to your DRS user account, so you must sign in to add a file to a set, or to create, view, and manage your Sets.
-Your Sets page is accessible from your user drop-down menu in the top right of any page:
+<span style="font-size:110%">Welcome to the [https://repository.library.northeastern.edu Digital Repository Service] (DRS) User Guide! Here you'll find helpful guides and walkthroughs for various DRS functions, like downloading and uploading, and information about how the DRS operates, like how communities and collections are structured. Use the links below to navigate to the topic that is most helpful to you.</span>
- [[File:Setslink.png|200px|thumb|center]]
-From your Sets page you can:
+<span style="font-size:110%">Please contact [http://dsg.neu.edu/wiki/DRS_User_Guide/Help DRS staff] if you have any questions about the DRS. If you are experiencing a problem you can report it to the Snell Library using the [http://library.northeastern.edu/get-help/tech-support/report-a-problem Report a Problem form].</span>
-*create a new set
-*edit an existing set
-*delete an existing set
-*remove files from a set
-*download a set
-You can add files directly to a Set by clicking the briefcase icon next to the download options for any file. You may also create a new set from the search results page. Simply click the briefcase icon for the file you would like to add to a Set and click “Create New Set”:
+{|
+  | __NOTOC__
+  |}
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Communities Departments, Communities, & Collections]===
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/DRS_Account Signing In & User Accounts]===
- [[File:Setbriefcase.png|200px|thumb|center]]
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Uploading Uploading Files]===
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Searching Searching and Exploring the DRS]===
-When you create a Set you have the option to make it public, or to grant access to certain groups:
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Saving Saving and Downloading Files]===
- [[File:Newsetpermissions.png|600px|thumb|center]]
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Sharing Linking, Citing, and Re-using Materials in the DRS]===
-Use the link for the Set page, which usually looks like this: https://repository.lib.neu.edu/sets/neu:5m60qx55t , to share your Set of files
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Grouper Access and Rights Management]===
-===Downloading Files===
+===[http://dsg.neu.edu/wiki/DRS_User_Guide/Help Help and Other Resources]===
-====Individual Downloads====
-There are a few ways you can choose to download a single file:
-{|
+<br />
-|
+----
-;From the List View search results:
+<br />
-: Click the file type button to the right of the title for the file you would like to download.
+{| style="margin: auto;"
-| [[File:Listdownload.png|thumb|300px|center]]
+|<span style="font-size:110%">'''''DRS'''''</span>
+|&nbsp; &nbsp;
+|<span style="font-size:110%">https://repository.library.northeastern.edu</span>
 |-
-|
+|<span style="font-size:110%">'''''Resources'''''</span>
-;From the Grid View search results:
+|&nbsp; &nbsp;
-: Click the “Downloads” button below the title, and select the file type you would like to download.
+|<span style="font-size:110%">http://dsg.neu.edu/resources/drs</span>
-| [[File:Griddownload.png|thumb|200px|center]]
 |-
-|
+|<span style="font-size:110%">'''''Contact'''''</span>
-;From a file’s details page:
+|&nbsp; &nbsp;
-: Click the file type button in the Downloads section.
+|<span style="font-size:110%">Library-Repository-Team[@]neu.edu</span>
-| [[File:Filespagedownload.png|thumb|200px|center]]
 |}
-====Download Queue for Multiple Files====
-Your Download Queue is a temporary list of files that can be downloaded as a compressed .zip file. Files added to your Download Queue will remain in the queue until you sign out or close your browser. If you want to save a file and come back to it later, add it to a Set, which is a permanent list you can maintain over time (to learn more about Sets, see the Saving Files in Sets section of this user guide).
-Files can be added to your Download Queue in the same way files can be downloaded individually. Click the download icon to the right of any file type to add it to your Download Queue:
- [[File:Addtodownloadqueue.png|200px|thumb|center]]
-When you are ready to download all the files in your Download Queue, click the Download Queue button to the left of your name in the user drop-down menu:
- [[File:Userdqquant.png|200px|thumb|center]]
-From the Download Queue page you can:
-*remove files from your Queue
-*clear your Queue
-*download all the files in the Queue
-Click “Download” to generate the .zip file of all your Download Queue files (if your Queue is large, this may take some time). When your file is finished generating, a Download link will appear. Click this link to download the drs_queue.zip file, which contains all your specified files.
-Your Download Queue is session specific and is not intended to be a permanent list of files. Downloading your Download Queue to a .zip file, closing your DRS session, and signing out of the DRS will permanently empty your queue. Use Sets to save files in a persistent list.
-==Linking, Citing, and Re-using Materials in the DRS==
-===Linking===
-Files deposited in the DRS are assigned a handle, which is permanent URL. Find the file's handle by scrolling to the end of its full description page.
- [[File:Permurl.png|center|200px|thumb]]
-It’s important to keep in mind that not all files in the DRS are publicly available. When you are logged in you will have access to files other may not. You can still link to these files, but not everyone will have permission to view or download the files.
-===Citing and Re-Using DRS content===
-DRS and Library staff respect copyright and expect users to follow all copyright and fair use guidelines. If an object in the DRS is under copyright (regardless of whether it has a copyright or other rights restriction notice), make sure you follow all copyright or fair use policies before using or distributing that object. For more information about copyright and fair use, visit the Library web page on copyright and fair use: http://library.northeastern.edu/get-help/copyright-and-fair-use. Please follow appropriate citation rules for citing DRS content in your work (future DRS development will include a citation generator).
-===''Learning Objects in Blackboard (Future development)''===
-==For Expert Users==
-===Bulk Uploads===
-It is not always feasible to deposit project files on-by-one. The DRS has two established workflows for uploading many files at a time:
-====Custom Upload Tool====
-Communities that would like to deposit similar files on a regular basis can upload multiples files at a time using a custom upload tool. The upload tool is designed to extract metadata directly from the uploaded files (including title, creator, date created, description, etc…) and deposit those files in a specific collection. Once the upload tool is developed for a project or a community, authorized users can compress the desired files into a single .zip file and upload them in one step.
-====Back-End Processing====
-Communities that would like to deposit many different file types, with varying metadata, into various collections may do so by submitting their files, along with the metadata for those files, to DRS staff. If metadata is not readily available for the files, DRS staff can design a spreadsheet or form to gather the necessary information needed to deposit the files. If the files already have metadata, which could be stored in a spreadsheet or a document, DRS staff can manipulate that data to create metadata appropriate for the DRS.
-We will be happy to work with you to discuss the best method for your project.
-===''Groups and Grouper (Future development)''===
-''Grouper is a tool supported by ITS that defines and manages groups of people in the Northeastern community, and all University staff and faculty have access to this group management tool. Once a group is created in Grouper it can be used in the DRS to set viewing and metadata editing privileges for collections and for files. The advantage to using Grouper to define your group is that it only needs to be managed in one place, Grouper, and as an administrator of your group, you, not DRS staff, have control over who can access your, or your community’s, files or collections.''
-''To start curating groups in Grouper, visit https://neuidmsso.neu.edu/grouper/ and sign in with your MyNEU credentials.''
-====''Finding Groups''====
-====''Creating Groups''====
-====''Managing Groups''====
-''Grouper is an ITS supported tool. For more detailed information about using Grouper, or for help with issues, please visit the Grouper Help page (https://neuidmsso.neu.edu/grouper/help.do) or contact ITS.''
-===''Using the DRS API (Future development)''===
-===''Data Management (Future development)''===
-===''Annotating DRS data (Future development)''===
-==Help and Other Resources==
-===Documentation===
-Other helpful documents, like the DRS FAQ, can be found on the Digital Scholarship Group's DRS page: http://dsg.neu.edu/resources/drs/
-===Contact===
-Please contact DRS staff (Library-Repository-Team[at]neu.edu) for for help with the DRS.

Difference between revisions of "DRS User Guide"

Latest revision as of 13:01, 22 August 2018

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