Difference between revisions of "DRS User Guide"

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==An Introduction to the DRS==
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''This page is no longer being updated.''
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A digital repository is a system designed to store digital objects, as well as collections of objects, and to make those objects available for discovery. Northeastern’s Digital Repository Service (DRS), created and maintained by Northeastern University Libraries, is an important way for the University to protect valuable information and data that has been created as part of our research and instructional mission. It provides a very high level of long-term security, and it also provides data management features like detailed metadata, rights and access management, and other features to help ensure that data is as accessible and usable in the present and the future. It also provides mechanisms through which repository data can be used in other venues, such as departmental portals, digital research projects, and online publications.
 
  
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==Individual Account Management & Dashboard==
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''The content of this page was saved elsewhere on August 22, 2018. This page can be removed.''
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===Signing into the DRS===
 
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Sign into the DRS by clicking the Login button in the top right corner of the screen and entering your myNEU username and password on the following screen.
 
  
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[screenshot of Login button] [screenshot of Shib login page]
 
  
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DRS accounts are not required to use the DRS, but users who wish to upload files or view restricted content must authenticate with the DRS. For now, only users with NU credentials are allowed to sign in and have accounts in the DRS. If you work with a Northeastern-affiliated group or researcher and need an account in the DRS, you will need a Sponsored Account. Sponsored Accounts can be requested through Information Technology Services: http://www.northeastern.edu/its/services/sponsored/
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<span style="font-size:125%">This User Guide is no longer being updated. The most recent version of the DRS User Guide can be found on the DSG DRS Resources page: [http://dsg.neu.edu/resources/drs/ http://dsg.neu.edu/resources/drs/]</span>
  
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You can start storing files in the DRS immediately after you sign in. When you first sign in your account will not be associated with a University community. A DRS staff member will contact you shortly to confirm your community affiliation(s), and soon thereafter you will be connected to your University group or department. To learn more about DRS communities, see the Communities and Collections section of this user guide.
 
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===My DRS===
 
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Every DRS user has a My DRS page, which is a dashboard of your collections and files. Once you have signed in, you can access your My DRS page by clicking on your name in the top right corner of the page, or by going to https://repository.neu.edu/my_drs.
 
  
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[screenshot of username button]
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<span style="font-size:110%">Welcome to the [https://repository.library.northeastern.edu Digital Repository Service] (DRS) User Guide! Here you'll find helpful guides and walkthroughs for various DRS functions, like downloading and uploading, and information about how the DRS operates, like how communities and collections are structured. Use the links below to navigate to the topic that is most helpful to you.</span>
  
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From your My DRS page you can view all your collections (your personal collections and your system generated smart collections) and all your files at once:
 
  
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[screenshot of My DRS page]
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<span style="font-size:110%">Please contact [http://dsg.neu.edu/wiki/DRS_User_Guide/Help DRS staff] if you have any questions about the DRS. If you are experiencing a problem you can report it to the Snell Library using the [http://library.northeastern.edu/get-help/tech-support/report-a-problem Report a Problem form].</span>
  
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A link to your DRS statistics is also available from your My DRS page.
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{|
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===Statistics and Notifications===
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  | __NOTOC__
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The DRS collects statistics related to particular events, such as when a file is viewed and when a file is downloaded. You can view statistics about the use of your files by going to your My DRS page:
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  |}
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Communities Departments, Communities, & Collections]===
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/DRS_Account Signing In & User Accounts]===
  
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[screenshot of statistics page]
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Uploading Uploading Files]===
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Searching Searching and Exploring the DRS]===
  
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A monthly summary of your statistics will also be emailed to you.
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Saving Saving and Downloading Files]===
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===Managing your files===
 
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====Editing Metadata====
 
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After a file has been uploaded to the DRS, a small set of metadata elements can be updated or removed (title, date, creator name, description, keyword, and permissions). To edit the metadata for a file, navigate to the file you wish to edit and add /edit to the end of the URL :
 
  
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[screenshot of metadata editing URL syntax]
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Sharing Linking, Citing, and Re-using Materials in the DRS]===
  
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[screenshot of metadata editing form]
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Grouper Access and Rights Management]===
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====Permissions====
 
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As the original depositor of a file, you have control over who has access to that file, and you may change who has access to your file using the metadata editing form:
 
  
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[screenshot of metadata editing form permissions section]
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===[http://dsg.neu.edu/wiki/DRS_User_Guide/Help Help and Other Resources]===
  
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Start by selecting a general “public” or “private” permission for your file in the Mass Permissions menu. If you set your file to private, you may then use the Permissions menu to add a group or a few individuals to the list of users permitted to to view your file (to learn more about adding groups, see the Group Management section of this user guide). Select the type of permission you would like to set (person or group), enter the individual’s NUID or the group name, then select read or edit permissions. Read will allow the group or individual to discover, view, and download the file. Edit will allow the group or individual to discover, view, download, and edit the metadata for the file. To add more individuals or groups, click “Add Permission”.
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<br />
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====Revising and Deleting Materials====
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<br />
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Files uploaded to the DRS are treated as complete and the DRS does not support revising those files. A revised version of an existing DRS file can be submitted as a new file. If it is important that the new revision supersede the previous version, or if you would like to delete a file, you may contact [DRS-Staff email] to request that the file be removed. Keep in mind that materials stored in user-created collections that are not considered “managed” can be removed easily, but not all material can be removed from the system, as stated in our Terms of Participation:
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{| style="margin: auto;"
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:''Northeastern University Libraries recognizes that occasionally it may be necessary to remove objects from the DRS. Unmanaged digital objects may be removed at the user’s discretion. Under some circumstances, managed digital objects will be removed from view, but to avoid loss of the historical record, all such transactions will be noted in the metadata, which will not be removed from view. ''
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|<span style="font-size:110%">'''''DRS'''''</span>
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===Creating and Managing your collections===
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|&nbsp; &nbsp;
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====Creating personal collections====
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|<span style="font-size:110%">https://repository.library.northeastern.edu</span>
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Every file in the DRS must belong to a collection. By default a series of Smart Collections are generated for you to use (to learn more about Smart Collections, see the Smart Collections section of this user guide), but you may also create your own collections. To create a new personal collection, go to your My DRS page and click “Create a new collection” under the User Created Collections heading:
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|-
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|<span style="font-size:110%">'''''Resources'''''</span>
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[Screenshot of My DRS page]
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|&nbsp; &nbsp;
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|<span style="font-size:110%">http://dsg.neu.edu/resources/drs</span>
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You can add a few basic bits of information about your collection (a title, a description, a thumbnail) and assign what people and groups are allowed to view your collections.  
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|<span style="font-size:110%">'''''Contact'''''</span>
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[Screenshot of New Collection page]
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|&nbsp; &nbsp;
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|<span style="font-size:110%">Library-Repository-Team[@]neu.edu</span>
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It is important to note that the files you store in a collection inherit the permissions set for that collection. If you make a collection private, all files uploaded to that collection will also be private (see the user guide for Controlling Access Permissions for more information). When done, click Submit to create your collection and to start uploading files.
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|}
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====Editing personal collections====
 
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To change the title, description, thumbnail, or permissions for a personal collection, click “Edit” on the collection page.
 
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====Removing Collections====
 
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If you create a collection in error, or simply want a collection removed, please contact [DRS Staff email].
 
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==Departments, Communities, & Collections==
 
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==Uploading Files==
 
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==Searching and Exploring the DRS==
 
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==Saving and Downloading Files==
 
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==Linking, Citing, and Re-using Materials in the DRS==
 
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==For Expert Users==
 

Latest revision as of 13:01, 22 August 2018

This page is no longer being updated.

The content of this page was saved elsewhere on August 22, 2018. This page can be removed.


This User Guide is no longer being updated. The most recent version of the DRS User Guide can be found on the DSG DRS Resources page: http://dsg.neu.edu/resources/drs/


Welcome to the Digital Repository Service (DRS) User Guide! Here you'll find helpful guides and walkthroughs for various DRS functions, like downloading and uploading, and information about how the DRS operates, like how communities and collections are structured. Use the links below to navigate to the topic that is most helpful to you.


Please contact DRS staff if you have any questions about the DRS. If you are experiencing a problem you can report it to the Snell Library using the Report a Problem form.

Departments, Communities, & Collections

Signing In & User Accounts

Uploading Files

Searching and Exploring the DRS

Saving and Downloading Files

Linking, Citing, and Re-using Materials in the DRS

Access and Rights Management

Help and Other Resources



DRS     https://repository.library.northeastern.edu
Resources     http://dsg.neu.edu/resources/drs
Contact     Library-Repository-Team[@]neu.edu
Retrieved from "https://dsg.northeastern.edu/wiki/index.php?title=DRS_User_Guide&oldid=3500"