Difference between revisions of "DRS User Guide/Communities"
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[[File:Featuredcontent.png|thumb|200px|center]] | [[File:Featuredcontent.png|thumb|200px|center]] | ||
| − | Communities, as well as faculty affiliations with communities, are created, updated, and managed by DRS staff. Community representatives can be granted permission to edit community details, to create and edit community collections, and to deposit files into community collections. To request a new community, or to request access to edit or create collections for a community, please contact | + | Communities, as well as faculty affiliations with communities, are created, updated, and managed by DRS staff. Community representatives can be granted permission to edit community details, to create and edit community collections, and to deposit files into community collections. To request a new community, or to request access to edit or create collections for a community, please contact [http://dsg.neu.edu/wiki/DRS_User_Guide/Help DRS staff]. |
==Collections== | ==Collections== | ||
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| − | You will need to be formally associated with the appropriate community before your deposited material can display as part of your community’s Smart Collections. This connection will be established by DRS staff shortly after you first sign in. If your material is not displaying as a part of your community’s Smart Collections, please contact DRS staff. | + | You will need to be formally associated with the appropriate community before your deposited material can display as part of your community’s Smart Collections. This connection will be established by DRS staff shortly after you first sign in. If your material is not displaying as a part of your community’s Smart Collections, please contact [http://dsg.neu.edu/wiki/DRS_User_Guide/Help DRS staff]. |
===User-created Collections=== | ===User-created Collections=== | ||
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Authorized users can upload files to any community collection in the same way he or she would upload to their own individual collections by navigating to the file’s destination collection and clicking on the “Add” button in the breadcrumb navigation. | Authorized users can upload files to any community collection in the same way he or she would upload to their own individual collections by navigating to the file’s destination collection and clicking on the “Add” button in the breadcrumb navigation. | ||
| − | Although it is possible to upload files to a community’s Smart Collections, most community Smart Collections will be populated with content uploaded by members of that community to their own Smart Collections. The only exception is the Theses and Dissertations collection, which is populated as part of an automated process, and no user intervention is needed. If your material is not displaying as a part of your community’s Smart Collections, please contact DRS staff. | + | Although it is possible to upload files to a community’s Smart Collections, most community Smart Collections will be populated with content uploaded by members of that community to their own Smart Collections. The only exception is the Theses and Dissertations collection, which is populated as part of an automated process, and no user intervention is needed. If your material is not displaying as a part of your community’s Smart Collections, please contact [http://dsg.neu.edu/wiki/DRS_User_Guide/Help DRS staff]. |
Revision as of 10:53, 23 October 2014
Departments, Communities, & Collections
Communities and Departments
DRS faculty, departments, and files are organized hierarchically according to the Northeastern University college and department structure. Colleges, departments, and research groups are treated as communities in the DRS hierarchy, and they are nested underneath the top-level Northeastern University community. Communities can contain collections, users, and other communities.
You can use the default DRS search box to search for a community, or you may browse communities from the DRS home page:
Communities, as well as faculty affiliations with communities, are created, updated, and managed by DRS staff. Community representatives can be granted permission to edit community details, to create and edit community collections, and to deposit files into community collections. To request a new community, or to request access to edit or create collections for a community, please contact DRS staff.
Collections
Smart Collections
Smart Collections are designed to help you share your scholarly work with your Northeastern University community. A series of predefined Smart Collections are generated for you to use when you first sign in to the DRS: Research Publications, Other Publications, Presentations, and Datasets. After a brief set-up period, your Smart Collections will be connected to your associated college, department, research group, or other defined DRS community. This means that files you deposit in a Smart Collection will be discoverable from your collections, from your community’s collections, and from the Featured Content collections on the front page of the DRS. In the example below, the user uploaded the Policy document to her Research Publications folder, and now it is discoverable in three places:
| User’s Collection | |
| Community’s Collection | |
| Homepage Featured Content |
You will need to be formally associated with the appropriate community before your deposited material can display as part of your community’s Smart Collections. This connection will be established by DRS staff shortly after you first sign in. If your material is not displaying as a part of your community’s Smart Collections, please contact DRS staff.
User-created Collections
In addition to Smart Collections, you may create personal collections to store materials. These collections can be made public or private, and collection details may be edited as needed. Materials stored in these collections are not automatically shared with your community, but (if public) will be discoverable during regular browse or search sessions.
Community Collections
Community collections behave similarly to a your Smart and User Created collections. A series of predefined Smart Collections (Research Publications, Other Publications, Presentations, and Datasets) are generated for the community when it is first created. Colleges and Departments that produce theses or dissertations will also be issued a Theses and Dissertation Smart Collection. Authorized representatives for a community may also create other collections to store general departmental files that do not belong in the scholarly Smart Collections, such as departmental newsletters and photographs.
Authorized users can upload files to any community collection in the same way he or she would upload to their own individual collections by navigating to the file’s destination collection and clicking on the “Add” button in the breadcrumb navigation.
Although it is possible to upload files to a community’s Smart Collections, most community Smart Collections will be populated with content uploaded by members of that community to their own Smart Collections. The only exception is the Theses and Dissertations collection, which is populated as part of an automated process, and no user intervention is needed. If your material is not displaying as a part of your community’s Smart Collections, please contact DRS staff.