Difference between revisions of "DRS User Guide/Grouper"

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<span style="font-size:130%">'''Groups and Grouper'''</span> - ''This workflow is currently under review.''
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<span style="font-size:130%">Access and Rights Management</span>
 
__TOC__
 
__TOC__
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''Grouper is a tool supported by ITS that defines and manages groups of people in the Northeastern community, and all University staff and faculty have access to this group management tool. Once a group is created in Grouper it can be used in the DRS to set viewing and metadata editing privileges for collections and for files. The advantage to using Grouper to define your group is that it only needs to be managed in one place, Grouper, and as an administrator of your group, you, not DRS staff, have control over who can access your, or your community’s, files or collections.''
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===Restricting DRS Materials===
  
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''To start curating groups in Grouper, visit https://neuidmsso.neu.edu/grouper/ and sign in with your MyNEU credentials.''
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<span style="font-size:110%">When DRS users create collections or deposit material in the DRS they have the option of making the collection or file public or restricting access to only certain users and dictating who can discover, view, or download (in the case of files). Most files and collections are “public” and are therefore discoverable through searching and browsing, and files can be viewed any downloaded by anyone. Some DRS collections and files are “private” and are viewable only by the individual who created the collection or uploaded the file to the DRS. Others are “private”, but specific people and groups have been granted access to discover, view, and download.</span>
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====''Finding Groups''====
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====Public vs. Private====
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====''Creating Groups''====
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'''Public'''
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====''Managing Groups''====
 
  
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''Grouper is an ITS supported tool. For more detailed information about using Grouper, or for help with issues, please visit the Grouper Help page (https://neuidmsso.neu.edu/grouper/help.do) or contact ITS.''
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Public collections and files:
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* can be found in DRS search and browse sessions
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* will be indexed by Google
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* can be shared with anyone
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'''Private'''
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Private collections and files:
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* will not be indexed by Google
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* users who are authorized to view and download the files must sign in to the DRS before accessing the file
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====Read vs. Edit Permissions====
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The DRS maintains two different access states, read and edit.
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'''Read'''
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Users who have read access for a community, collection, or file can:
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* find a file through keyword searches
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* find a file through by browsing
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* view the full metadata for a file
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* download the file
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'''Edit'''
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Users who have edit access can:
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* find a file through keyword searches
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* find a file through by browsing
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* view the full metadata for a file
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* download the file
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* edit the file's metadata
  
 
<br />
 
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Revision as of 14:51, 8 September 2015

Access and Rights Management

Restricting DRS Materials

When DRS users create collections or deposit material in the DRS they have the option of making the collection or file public or restricting access to only certain users and dictating who can discover, view, or download (in the case of files). Most files and collections are “public” and are therefore discoverable through searching and browsing, and files can be viewed any downloaded by anyone. Some DRS collections and files are “private” and are viewable only by the individual who created the collection or uploaded the file to the DRS. Others are “private”, but specific people and groups have been granted access to discover, view, and download.

Public vs. Private

Public

Public collections and files:

  • can be found in DRS search and browse sessions
  • will be indexed by Google
  • can be shared with anyone

Private

Private collections and files:

  • will not be indexed by Google
  • users who are authorized to view and download the files must sign in to the DRS before accessing the file

Read vs. Edit Permissions

The DRS maintains two different access states, read and edit.

Read

Users who have read access for a community, collection, or file can:

  • find a file through keyword searches
  • find a file through by browsing
  • view the full metadata for a file
  • download the file

Edit

Users who have edit access can:

  • find a file through keyword searches
  • find a file through by browsing
  • view the full metadata for a file
  • download the file
  • edit the file's metadata



DRS     https://repository.library.northeastern.edu/
Resources     http://dsg.neu.edu/resources/drs
Contact     Library-Repository-Team[@]neu.edu
Retrieved from "https://dsg.northeastern.edu/wiki/index.php?title=DRS_User_Guide/Grouper&oldid=2413"