DRS User Guide/Grouper

Access and Rights Management

Restricting DRS Materials

When DRS users create collections or deposit material in the DRS they have the option of making the collection or file public or restricting access to only certain users and dictating who can discover, view, or download (in the case of files). Most files and collections are “public” and are therefore discoverable through searching and browsing, and files can be viewed any downloaded by anyone. Some DRS collections and files are “private” and are viewable only by the individual who created the collection or uploaded the file to the DRS. Others are “private”, but specific people and groups have been granted access to discover, view, and download.

Public vs. Private

Public

Public collections and files:

• can be found in DRS search and browse sessions
• will be indexed by Google
• can be shared with anyone

Private

Private collections and files:

• will not be indexed by Google
• users who are authorized to view and download the files must sign in to the DRS before accessing the file

Read vs. Edit Permissions

The DRS maintains two different access states, read and edit.

Read

Users who have read access for a community, collection, or file can:

• find a file through keyword searches
• find a file through by browsing
• view the full metadata for a file
• download the file

Edit

Users who have edit access can:

• find a file through keyword searches
• find a file through by browsing
• view the full metadata for a file
• download the file
• edit the file's metadata

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DRS		https://repository.library.northeastern.edu/
Resources		http://dsg.neu.edu/resources/drs
Contact		Library-Repository-Team[@]neu.edu