DRS User Guide/Grouper
Access and Rights Management
Restricting DRS Materials
When DRS users create collections or deposit material in the DRS they have the option of making the collection or file public or restricting access to only certain users and dictating who can discover, view, or download (in the case of files). Most files and collections are “public” and are therefore discoverable through searching and browsing, and files can be viewed any downloaded by anyone. Some DRS collections and files are “private” and are viewable only by the individual who created the collection or uploaded the file to the DRS. Others are “private”, but specific people and groups have been granted access to discover, view, and download.
Public vs. Private
Public collections and files:
- can be found in DRS search and browse sessions
- will be indexed by Google
- can be shared with anyone
Private collections and files:
- will not be indexed by Google
- users who are authorized to view and download the files must sign in to the DRS before accessing the file
Read vs. Edit Permissions
The DRS maintains two different access states, read and edit.
Users who have Read access for a community, collection, or file can:
- find a file through keyword searches
- find a file through by browsing
- view the full metadata for a file
- download the file
Users who have Edit access can:
- find a file through keyword searches
- find a file through by browsing
- view the full metadata for a file
- download the file
- edit the file's metadata
Managing Private Files Using Groups
The Northeastern University community changes regularly as new members join and leave, which requires the DRS to be as flexible as possible when managing access rights. To accommodate our fluid community, the DRS assigns read and access permissions for files to designated groups, rather than to individuals. This ensures access to files is not dependent on any one Northeastern community member, and it also minimizes the number of changes made to the file that manages access rights.
| DRS | https://repository.library.northeastern.edu/ | |
| Resources | http://dsg.neu.edu/resources/drs | |
| Contact | Library-Repository-Team[@]neu.edu |