DSG Procedures

Identifying a DSG Project

The DSG has established a set of criteria for assessing new project applications to make sure they fit with the mission of the DSG. These criteria are listed on the DSG Policies page.

New Project Applications

Podio App and Web Form Submissions

All new project applications are submitted via the Podio web form located on the DSG website at http://dsg.neu.edu/projects/new-projects/project-application/. The Podio app is located at https://podio.com/neuedu/digital-scholarship-group/apps/projects and can be modified as needed.

Communications Templates

Communications templates are likely needed for emails that can be sent when the DSG receives a new application and either accepts or rejects that application. A draft for the email to be sent when a project is accepted has already been added to the wiki. The email to be sent for projects that do not meet the criteria of a DSG project should be sent an email with links to resources that can help them develop their project.

• For Accepted Projects
• For Rejected Projects

New Project Intake Interviews

Confirming Date and Time of Intake Interview

Once a date and time for the intake interview has been decided, the current coordinator should send an email confirming the date and time to the individual who submitted the application. An template for that email is located here.

Questions for the Intake Interview

General Project Information

• Project Name
• Project Lead
• Department
• Anticipated support needs

Intake Interview Questions

• What is the subject of your project?
• What types of data are you working with?
• How will this data need to be modeled and managed?
• What is the anticipated duration of your project?
• How long will you require the services of the DSG?
• What are the major phases of your project?
• Who is the audience of this project, and what is its size and scope?
• How will your project be funded?
• What are the specific goals of your project?
• Which goals are considered time sensitive?
• What prior skills, knowledge, or expertise do you have involving digital scholarship?
• Will you need access to any specific types of training via the DSG?
• Is there any other information about your project that the DSG should be aware of?

Service Requests

General Service Requests

The general service request form is located on the DSG website at http://dsg.neu.edu/resources/service-request/.

Email templates may or may not need to be drafted to notify individuals when the DSG has received and/or completed their request.

Git HubRepositories

GitHub repositories can be requested for current DSG projects using the general service request form. After receiving a request for a GitHub repository, the coordinator should email the person who submitted the request to determine if the repository needs to be public or private and who should be given administrator status. Email template can be found here.

Omeka, OJS, and WordPress Installation Requests

The installation request form is located on the DSG website at http://dsg.neu.edu/resources/installation-request/.

Once the DSG becomes aware of an installation request, a task should be assigned through the Podio submission to the appropriate person:

• WordPress: Karl Yee
• OJS: TBD
• Omeka: TBD

Once the installation has been completed, an email should be sent to the site administrator with their login credentials and additional information about their installation. The email template can be found here.

Contact Forms

Two contact forms feed into the DSG primary email account: the DSG contact form and the library digital scholarship contact form.

Tracking Project Progress

We previously discussed collecting information about projects for the purpose of demonstrating outcomes at the DSG to the University. Still need to determine what exactly we want to be collecting information about for this purpose.