Podio

Current Uses of Podio

• Contact list
• Project list
• Grants submitted/accepted/rejected
• Webforms
  • Annual Check-in
  • DRS Toolkit CFP
  • Service Requests
• TEI Membership
• Lab Access
• Tracking Events
• Tracking Consultations and Custom Workshops

Assessment Documentation

Reporting Instructional Activities - Procedures

1. Go into the relevant app
2. First "filter" the items by the necessary date range, category, or other limiters. Save that filter in your private views
3. Then run two "reports" from that filter
   1. Count the number of items, sort by date ascending
   2. Calculate the attendance, sort by date ascending
4. Save those reports in the app view

Assessment Definitions

Instructional Activities and Events

The User Experience Librarian reports these in several different buckets, as of Spring 2016.

• University Factbook: "Instructional" sessions
• IPEDS: all events sponsored by the library (include tours, discussion groups, anything except events where the space is booked by external departments such as CATLR or ATS)
• Provost: "Instructional" sessions (teaching a skill), tours, library programs

Using our internal Podio categories we categorize "Instructional" sessions as:

• Any custom workshops (from Consultations & Custom Workshops app)
• Any event (from Events app) categorized as
  • working group
  • informational/demo presentation
  • hands-on practicum workshop
  • extended workshop

Data Definitions

Reading/discussion groups: Event where the primary task is discussion among the group, rather than a presentation by a single person

• NB: this is the default category for DH Open Office hours and Encoder Reading Group, though special occurrences of those meetings may move into other categories

Working groups: Event where the primary task is hands-on work on a theme, usually led by a single person but with the expectation that most activity is hands-on and done in a peer environment

Informational/demo presentation: Event where a single person gives a largely demonstration-based lecture. Examples include:

• Special visitors to DH Open Office Hours with a prepared and scripted presentation
• Brief "learn about Zotero" or "learn about the DRS" sessions for Open Access October

Hands-on practicum workshop: Event where the expectation is that attendees create something with hands-on work. Generally more than one hour.

Extended workshop: Event lasting a half-day or more, where the expectation is that attendees create something with hands-on work. E.g., WWP one or two day workshops, or 4-hour plus GIS workshops.