Podio

Current Uses of Podio

• Contact list
• Project list
• Grants submitted/accepted/rejected
• Webforms
  • Annual Check-in
  • DRS Toolkit CFP
  • Service Requests
• TEI Membership
• Lab Access
• Tracking Events
• Tracking Consultations and Custom Workshops

Assessment Documentation

Reporting Instructional Activities - Procedures

1. Go into the relevant app
2. First "filter" the items by the necessary date range, category, or other limiters. Save that filter in your private views
3. Then run two "reports" from that filter
   1. Count the number of items, sort by date ascending
   2. Calculate the attendance, sort by date ascending
4. Save those reports in the app view

Assessment Definitions

Instructional Activities and Events

The User Experience Librarian reports these in several different buckets, as of Spring 2016.

• University Factbook: "Instructional" sessions
• IPEDS: all events sponsored by the library (include tours, discussion groups, anything except events where the space is booked by external departments such as CATLR or ATS)
• Provost: "Instructional" sessions (teaching a skill), tours, library programs

Using our internal Podio categories we categorize "Instructional" sessions as:

• Any custom workshops (from Consultations & Custom Workshops app)
• Any event (from Events app) categorized as
  • working group
  • informational/demo presentation
  • hands-on practicum workshop
  • extended workshop

Data Definitions

Consultations vs. Custom Workshops vs. Events

There are two apps in Podio: "DSG Events" and "Consultations and Custom Workshops".

• Consultations: one-on-one or small group meetings where the focus is on planning or implementing a specific project.
• Custom Workshops or Lectures: designed for a specific audience or class, with the audience and their background generally known ahead of time. Examples include: class visits introducing Wikipedia, Tableau for business majors, Intro to the DRS for a specific class using CERES, or a custom GIS session only attended by members of a specific class or department.
• DSG Events: designed for a broad audience where you generally do not know the audience background, college, or department ahead of time. Audience may be NU-only, or include outside community members. Examples include: many regular WWP workshops, the Fall Welcome, open GIS Basics workshops, open Using Zotero or Intro to the DRS and Data Management.

DSG Event Categories

• Reading/discussion groups: Event where the primary task is discussion among the group, rather than a presentation by a single person
  • NB: this is the default category for DH Open Office hours and Encoder Reading Group, though special occurrences of those meetings may move into other categories
• Working groups: Event where the primary task is hands-on work on a theme, usually led by a single person but with the expectation that most activity is hands-on and done in a peer environment
• Informational/demo presentation: Event where a single person gives a largely demonstration-based lecture. Examples include:
  • Special visitors to DH Open Office Hours with a prepared and scripted presentation
  • Brief "learn about Zotero" or "learn about the DRS" sessions for Open Access October
• Hands-on practicum workshop: Event where the expectation is that attendees create something with hands-on work. Generally more than one hour.
• Extended workshop: Event lasting a half-day or more, where the expectation is that attendees create something with hands-on work. E.g., WWP one or two day workshops, or 4-hour plus GIS or Data Visualization workshops.