Latest revision as of 08:53, 18 August 2015

Encoder Hiring and Management

Hiring Policies

We hire both work-study (undergrad or master’s) and WWP-funded graduate students (master’s or doctoral), chiefly to work as encoders but also to work as proofreaders, researchers, and in other ad hoc capacities as needed.

Students hired as encoders and proofreaders must typically meet the following basic criteria:

They must be able to read, understand, and accurately transcribe early modern texts; if they do not come from a literary discipline, they need to demonstrate that they can understand the structures and rhetoric of our texts.
They must be available to work for at least one full academic year,.
They must show some aptitude for and interest in text encoding, or at least willingness to learn.
They must be willing to work at least five hours per week, regularly, during the school year.

Administrative Stuff

Checklist for hiring process

Review job posting for graduate & undergraduate students
Ask Melissa Daigle to circulate in English & History grad lists
Post to SEO site (see below for more detailed instructions)
Schedule interviews and select candidates
Hire students using the Student Employment site, with Amanda Rust and Julia Flanders as supervisors
Follow general DSG hiring procedures where applicable.

To Post Jobs or Review Applications

Log in to the Student Employment Site and add the job you need to create under the University Libraries account

Documentation for the SEO site is here

Job description and posting template for work-study jobs

Job Title: Research Assistant, Women Writers Project

Job ID: 20366

Employer: University Libraries

Employer Type: On Campus

Category: Research Assistant

Job Type: On-Campus Jobs

Job Description: WWP Research Assistants work on a variety of tasks in the preparation and publication of Women Writers Online and the work of the Women Writers Project including TEI text encoding, proofreading, background research, and documentation. The ideal candidate for this job is highly organized and extremely attentive to detail (particularly to the details of written texts), works well independently, absorbs new information quickly, and is excited about working on a scholarly project that involves multiple aspects of women's writing, early modern literature, the history of the book, and digital humanities.

Job Requirements: Ability to master and use detailed technical guidelines, work independently and as part of a team. Prior experience with XML and TEI is desirable but not required. Encoders must be comfortable working in complex technical environments and learning new software tools and systems. Experience reading or researching early printed texts (c.1500 - 1850) and a basic reading knowledge of European languages other than English (e.g. French, German, Latin, Greek) is helpful, but not required.

Number of Openings: 2

Hours: 5.0 to 20.0 hours per week

Base Pay Rate: Part Time Assistant V

Compensation: $10.00/hour to $10.50/hour

Time Frame: Academic Year

Work Location: Snell Library

Phone Number: 617-373-3219

Fax Number: 617-375-5409

Campus Id: Boston

Job Description for Graduate Jobs

WWP Textbase Developer (Women Writers Online)

Job Announcement

The Women Writers Project is hiring students to join a team that will transcribe, encode, proofread, and contextualize texts for Women Writers Online. WWO is a growing digital collection of literary and historical documents used by libraries and scholars around the world, and the Women Writers Project is a long-standing research and publication project with an international reputation for leadership and expertise in the digital humanities. This is an ideal position for individuals with interests in literary scholarship, historical research, women’s writing, digital archives, and the growing field of digital humanities. Members of the team will gain practical, hands-on experience with many aspects of modern digital publishing including a deep knowledge of the TEI, and will also have the opportunity to work closely with WWP staff on a variety of special projects that provide advanced digital humanities skills.

The textbase developers can specialize in one area or can work on several different aspects of the project’s work, depending on time and interests. Areas of special emphasis include TEI encoding, biographical and historical research, proofreading and error correction, development of supporting materials such as syllabi and user guides, documentation, and outreach.

The ideal candidate for this job is highly organized and extremely attentive to detail (particularly to the details of written texts), works well independently, absorbs new information quickly, and is excited about working on a scholarly project that involves multiple aspects of women's writing, early modern literature, the history of the book, and digital humanities.

Prior experience with XML and TEI is helpful but not required. Familiarity with early women’s writing is helpful but not required, depending on specific job emphasis.

Job Description

WWP Research Assistants work on a variety of tasks in the preparation and publication of Women Writers Online and the work of the Women Writers Project including TEI text encoding, proofreading, background research, and documentation.

Job Requirements

Ability to master and use detailed technical guidelines, work independently and as part of a team. Prior experience with XML and TEI is desirable but not required. Encoders must be comfortable working complex technical environment and learning new software tools and systems. Experience reading or researching early printed texts (c.1500 - 1850) and a basic reading knowledge of European languages other than English (e.g. French, German, Latin, Greek) is helpful, but not required.

Dates of employment Academic year [job continues year round]

Training Checklist

Schedule training (4 or 5 sessions depending on availability and need)
Book the media lounge for the training dates using NUSSO
Survey current encoders to see if any want to be involved with training, and arrange scheduling as needed
Update training wiki as needed and publish to the training materials page
Generate keys for new encoders and add them to WWP_Names
Add new encoders to Trello
Ask Syd to add new encoders to listserv
Make sure that new encoders have access to DSC: Email Steven Peters (or, if he is not available, Rhiannon McCarthy) with the encoders' names and (if common names) NUIDs
Make sure that there are clean copies of the training templates on the encoding computers
Choose an Exercise 0 and make copies
Make sure there are a few appropriate unencoded texts (and create tadpoles, if needed)
A month or so after encoders are trained, review their encoding and cover any problem areas

@@ Line 3: / Line 3: @@
 ==Hiring Policies==
-The WWP hires graduate and occasionally undergraduate students, chiefly to work as encoders but also to work as proofreaders, researchers, and in other ad hoc capacities as needed.
+We hire both work-study (undergrad or master’s) and WWP-funded graduate students (master’s or doctoral), chiefly to work as encoders but also to work as proofreaders, researchers, and in other ad hoc capacities as needed.
 Students hired as encoders and proofreaders must typically meet the following basic criteria:
@@ Line 9: / Line 9: @@
 * They must be available to work for at least one full academic year,.
 * They must show some aptitude for and interest in text encoding, or at least willingness to learn.
-* They must be willing to work at least two hours per week, regularly, during the school year.
+* They must be willing to work at least five hours per week, regularly, during the school year.
-The WWP has three basic pay categories for student encoders and proofreaders:
+==Administrative Stuff==
-* apprentice: when students are first hired, they are paid as apprentices for the first semester of work while they are in training.
-* journeyman: assuming that the student is fully trained at the end of their apprentice time, they are promoted to journeyman.
+===Checklist for hiring process===
-* master: exceptional students who learn skills that enable them to undertake special projects are promoted to master status.
+* Review job posting for graduate & undergraduate students
+* Ask Melissa Daigle to circulate in English & History grad lists
+* Post to SEO site (see below for more detailed instructions)
+* Schedule interviews and select candidates
+* Hire students using the Student Employment site, with Amanda Rust and Julia Flanders as supervisors
+* Follow [[DSG_Procedures#General_orientation|general DSG hiring procedures]] where applicable.
+===To Post Jobs or Review Applications===
+Log in to the [https://studentemployment.neu.edu/ Student Employment Site] and add the job you need to create under the University Libraries account
+Documentation for the SEO site is [https://studentemployment.neu.edu/Cmx_Content.aspx?cpId=4 here]
+===Job description and posting template for work-study jobs===
+Job Title: Research Assistant, Women Writers Project
+Job ID: 20366
+Employer:	University Libraries
+Employer Type: On Campus
+Category:	Research Assistant
+Job Type:	On-Campus Jobs
+Job Description: WWP Research Assistants work on a variety of tasks in the preparation and publication of Women Writers Online and the work of the Women Writers Project including TEI text encoding, proofreading, background research, and documentation. The ideal candidate for this job is highly organized and extremely attentive to detail (particularly to the details of written texts), works well independently, absorbs new information quickly, and is excited about working on a scholarly project that involves multiple aspects of women's writing, early modern literature, the history of the book, and digital humanities.
+Job Requirements: Ability to master and use detailed technical guidelines, work independently and as part of a team. Prior experience with XML and TEI is desirable but not required. Encoders must be comfortable working in complex technical environments and learning new software tools and systems. Experience reading or researching early printed texts (c.1500 - 1850) and a basic reading knowledge of European languages other than English (e.g. French, German, Latin, Greek) is helpful, but not required.
+Number of Openings: 2
+Hours: 5.0 to 20.0 hours per week
+Base Pay Rate:	Part Time Assistant V
+Compensation:	$10.00/hour to $10.50/hour
+Time Frame: Academic Year
+Work Location: Snell Library
+Phone Number: 617-373-3219
+Fax Number: 617-375-5409
+Campus Id: Boston
+===Job Description for Graduate Jobs===
+WWP Textbase Developer (Women Writers Online)
+Job Announcement
+The Women Writers Project is hiring students to join a team that will transcribe, encode, proofread, and contextualize texts for Women Writers Online. WWO is a growing digital collection of literary and historical documents used by libraries and scholars around the world, and the Women Writers Project is a long-standing research and publication project with an international reputation for leadership and expertise in the digital humanities. This is an ideal position for individuals with interests in literary scholarship, historical research, women’s writing, digital archives, and the growing field of digital humanities. Members of the team will gain practical, hands-on experience with many aspects of modern digital publishing including a deep knowledge of the TEI, and will also have the opportunity to work closely with WWP staff on a variety of special projects that provide advanced digital humanities skills.
+The textbase developers can specialize in one area or can work on several different aspects of the project’s work, depending on time and interests. Areas of special emphasis include TEI encoding, biographical and historical research, proofreading and error correction, development of supporting materials such as syllabi and user guides, documentation, and outreach.
+The ideal candidate for this job is highly organized and extremely attentive to detail (particularly to the details of written texts), works well independently, absorbs new information quickly, and is excited about working on a scholarly project that involves multiple aspects of women's writing, early modern literature, the history of the book, and digital humanities.
+Prior experience with XML and TEI is helpful but not required. Familiarity with early women’s writing is helpful but not required, depending on specific job emphasis.
+Job Description
+WWP Research Assistants work on a variety of tasks in the preparation and publication of Women Writers Online and the work of the Women Writers Project including TEI text encoding, proofreading, background research, and documentation.
+Job Requirements
+Ability to master and use detailed technical guidelines, work independently and as part of a team. Prior experience with XML and TEI is desirable but not required. Encoders must be comfortable working complex technical environment and learning new software tools and systems. Experience reading or researching early printed texts (c.1500 - 1850) and a basic reading knowledge of European languages other than English (e.g. French, German, Latin, Greek) is helpful, but not required.
-The pay rates associated with these categories are subject to change on an annual basis. Historically, undergraduates have been paid slightly less than graduates, since their knowledge of the domain is typically less extensive, but in cases where undergraduates demonstrate the same general knowledge and commitment as graduates we have recently begun adopting a more egalitarian approach.
+Dates of employment
+Academic year [job continues year round]
-Other types of jobs (such as research, web design, etc.) will be paid at rates to be determined on a case by case basis.
+==Training Checklist==
+* Schedule training (4 or 5 sessions depending on availability and need)
+* Book the media lounge for the training dates using [https://nuevents.neu.edu/ NUSSO]
+* Survey current encoders to see if any want to be involved with training, and arrange scheduling as needed
+* Update training wiki as needed and publish to the [[WWP_Encoder_Resources#Training_materials | training materials]] page
+* Generate keys for new encoders and add them to WWP_Names
+* Add new encoders to Trello
+* Ask Syd to add new encoders to listserv
+* Make sure that new encoders have access to DSC: Email Steven Peters (or, if he is not available, Rhiannon McCarthy) with the encoders' names and (if common names) NUIDs
+* Make sure that there are clean copies of the training templates on the encoding computers
+* Choose an Exercise 0 and make copies
+* Make sure there are a few appropriate unencoded texts (and create tadpoles, if needed)
+* A month or so after encoders are trained, review their encoding and cover any problem areas
-==Administrative Stuff==
+<!-- Old Brown Information
-# Deneen Eugenio in the Library now handles the hiring process for the WWP. If there are any questions about procedures, she is the first person to contact.
-# To hire a new encoder, ideally the student should have applied for a posted job via the Student Employment web site. Once the hiring decision has been made, contact Deneen with the name and desired pay rate for the student. Deneen has access to the WWP administrative space on the Student Employment web site, so she will complete the process of generating a Student Personnel Action Form (SPAF) with an SPA number.
-# If the job was not posted (e.g. student was specially selected for the job), then send email to Deneen explaining  why the job was not posted, and ask her to request an SPA number, etc.
-# If the student does not have a valid I-9 on file with the University, Deneen will contact him or her and request the appropriate identification, etc. If the student does not have a valid I-9, DO NOT allow him or her to work until Deneen has informed us that the hiring process has been completed.
-# Send all employment paperwork to (if any) to Deneen Eugenio.
-# Fill out WWP student information sheet (home address, phone numbers, etc.) for our records.
-# Add to lists: WWSTF-L & WWPTAG-L, and perhaps to WWP-L, TEI-L, & WWP-ENCODING.
-#* The best way to do this at the moment is to send e-mail to Syd with encoder's preferred name and e-mail address.
-# Have an account created on golf by submitting a Remedy ticket
-#* An alternative method is to send e-mail directly to Peter DiCamillo with the encoder's full name and short ID.
-# Add the student to the STG Time Tracker.
+* Emacs tutorial: <tt>C-h t</tt>
+* Emacs manual: <tt>C-h r</tt>
+* WWP-Specific Emacs commands: <tt>C-h i m wwp RET</tt>
+* WWP training website: http://www.wwp.brown.edu/encoding/training/index.html
-==Computer Stuff==
 # On each encoding machine edit the bash resource file <tt>/Users/wwp/.bashrc</tt>, and add the encoder’s user name on golf to the line complete <tt>-W”''name1 name2 name3 …''” dev</tt>. (It is close to the, if not the, last line of the file.)
@@ Line 51: / Line 124: @@
 # copy the resulting elisp code into <tt>golf:/opt/local/share/emacs/site-lisp/wwp-psgml-setup.el</tt>
-==Training Reminders==
-* Emacs tutorial: <tt>C-h t</tt>
+# Deneen Eugenio in the Library now handles the hiring process for the WWP. If there are any questions about procedures, she is the first person to contact.
-* Emacs manual: <tt>C-h r</tt>
+# To hire a new encoder, ideally the student should have applied for a posted job via the Student Employment web site. Once the hiring decision has been made, contact Deneen with the name and desired pay rate for the student. Deneen has access to the WWP administrative space on the Student Employment web site, so she will complete the process of generating a Student Personnel Action Form (SPAF) with an SPA number.
-* WWP-Specific Emacs commands: <tt>C-h i m wwp RET</tt>
+# If the job was not posted (e.g. student was specially selected for the job), then send email to Deneen explaining  why the job was not posted, and ask her to request an SPA number, etc.
-* WWP training website: http://www.wwp.brown.edu/encoding/training/index.html
+# If the student does not have a valid I-9 on file with the University, Deneen will contact him or her and request the appropriate identification, etc. If the student does not have a valid I-9, DO NOT allow him or her to work until Deneen has informed us that the hiring process has been completed.
+# Send all employment paperwork to (if any) to Deneen Eugenio.
+# Fill out WWP student information sheet (home address, phone numbers, etc.) for our records.
+# Add to lists: WWSTF-L & WWPTAG-L, and perhaps to WWP-L, TEI-L, & WWP-ENCODING.
+#* The best way to do this at the moment is to send e-mail to Syd with encoder's preferred name and e-mail address.
+# Have an account created on golf by submitting a Remedy ticket
+#* An alternative method is to send e-mail directly to Peter DiCamillo with the encoder's full name and short ID.
+# Add the student to the STG Time Tracker.
+The WWP has three basic pay categories for student encoders and proofreaders:
+* apprentice: when students are first hired, they are paid as apprentices for the first semester of work while they are in training.
+* journeyman: assuming that the student is fully trained at the end of their apprentice time, they are promoted to journeyman.
+* master: exceptional students who learn skills that enable them to undertake special projects are promoted to master status.
+The pay rates associated with these categories are subject to change on an annual basis. Historically, undergraduates have been paid slightly less than graduates, since their knowledge of the domain is typically less extensive, but in cases where undergraduates demonstrate the same general knowledge and commitment as graduates we have recently begun adopting a more egalitarian approach.
+Other types of jobs (such as research, web design, etc.) will be paid at rates to be determined on a case by case basis. -->

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