WWPnewEncoder

Encoder Hiring and Management

Hiring Policies

The WWP hires graduate and occasionally undergraduate students, chiefly to work as encoders but also to work as proofreaders, researchers, and in other ad hoc capacities as needed.

Students hired as encoders and proofreaders must typically meet the following basic criteria:

• They must be able to read, understand, and accurately transcribe early modern texts; if they do not come from a literary discipline, they need to demonstrate that they can understand the structures and rhetoric of our texts.
• They must be available to work for at least one full academic year,.
• They must show some aptitude for and interest in text encoding, or at least willingness to learn.
• They must be willing to work at least two hours per week, regularly, during the school year.

The WWP has three basic pay categories for student encoders and proofreaders:

• apprentice: when students are first hired, they are paid as apprentices for the first semester of work while they are in training.
• journeyman: assuming that the student is fully trained at the end of their apprentice time, they are promoted to journeyman.
• master: exceptional students who learn skills that enable them to undertake special projects are promoted to master status.

The pay rates associated with these categories are subject to change on an annual basis. Historically, undergraduates have been paid slightly less than graduates, since their knowledge of the domain is typically less extensive, but in cases where undergraduates demonstrate the same general knowledge and commitment as graduates we have recently begun adopting a more egalitarian approach.

Other types of jobs (such as research, web design, etc.) will be paid at rates to be determined on a case by case basis.

Administrative Stuff

1. Deneen Eugenio in the Library now handles the hiring process for the WWP. If there are any questions about procedures, she is the first person to contact.
2. To hire a new encoder, ideally the student should have applied for a posted job via the Student Employment web site. Once the hiring decision has been made, contact Deneen with the name and desired pay rate for the student. Deneen has access to the WWP administrative space on the Student Employment web site, so she will complete the process of generating a Student Personnel Action Form (SPAF) with an SPA number.
3. If the job was not posted (e.g. student was specially selected for the job), then send email to Deneen explaining why the job was not posted, and ask her to request an SPA number, etc.
4. If the student does not have a valid I-9 on file with the University, Deneen will contact him or her and request the appropriate identification, etc. If the student does not have a valid I-9, DO NOT allow him or her to work until Deneen has informed us that the hiring process has been completed.
5. Send all employment paperwork to (if any) to Deneen Eugenio.
6. Fill out WWP student information sheet (home address, phone numbers, etc.) for our records.
7. Add to lists: WWSTF-L & WWPTAG-L, and perhaps to WWP-L, TEI-L, & WWP-ENCODING.
   • The best way to do this at the moment is to send e-mail to Syd with encoder's preferred name and e-mail address.
8. Have an account created on golf by submitting a Remedy ticket
   • An alternative method is to send e-mail directly to Peter DiCamillo with the encoder's full name and short ID.
9. Add the student to the STG Time Tracker.

Computer Stuff

1. On each encoding machine edit the bash resource file /Users/wwp/.bashrc, and add the encoder’s user name on golf to the line complete -W”name1 name2 name3 …” dev. (It is close to the, if not the, last line of the file.)
2. On first login to golf using dev, not edev:
   1. Change the password by issueing the passwd command.
   2. Verify that you’re in bash with echo $SHELL.
   3. Create initialization files with /opt/local/bin/make_me_an_encoder_account.bash.
      • If prompted cp: overwrite `[path]'?, if it is really the first time the account has been used, the answer should definitely be y, overwrite. If the encoder may have made changes to the file indicated, you should either back it up or check with the encoder first.
3. Either issue an emacs& command, or log out and log back in again using edev. (The former is faster, the latter tests things more thoroughly; in either case you must be in X11, not Terminal.)

To get C-c L and C-c K to work:

1. Ensure that the new encoder has been added to the personography.xml file.
2. Run personography2alist.xslt on it (e.g., issue cd /var/www/htdocs/dev/; xsltproc personography2alist.xslt personogrpahy.xml)
3. Note: if the new encoder's name as that XSLT stylesheet looks for it in personography.xml does not match the one in golf:/etc/passwd, then either the password file will have to be changed (ask Peter D.), or the XSLT code will have to be special-cased (there is already a special case for "Syd Bauman", if you want to generate a new one by copying that --- or just ask Syd)
4. copy the resulting elisp code into golf:/opt/local/share/emacs/site-lisp/wwp-psgml-setup.el

Training Reminders

• Emacs tutorial: C-h t
• Emacs manual: C-h r
• WWP-Specific Emacs commands: C-h i m wwp RET
• WWP training website: http://www.wwp.brown.edu/encoding/training/index.html